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Writing Reports and Proposals
Session 1: Course Overview
Session 1: Course Overview
Learning Objectives
Pre-Assignment
Pre-Course Assessment
Session 2: The Stages of Report Writing
Session 2: The Stages of Report Writing
The Four Stages
Your Reports
Session 3: The First Stage – Investigating
Session 3: The First Stage – Investigating
Gathering Information
Finding Evidence
Let's Get Thinking
Let's Get Thinking
Our Thoughts on Topic Sources
Session 4: The Second Stage – Planning
Session 4: The Second Stage – Planning
Choosing a Report Format
Report Format: Memorandum Report
Report Format: Letter Report
Report Format: Short Report
Report Format: Formal Report
Notes on Reports
Individual Activity
Session 5: The Third Stage – Writing
Session 5: The Third Stage – Writing
The Nine Rules
Use Familiar Words
Prefer Short, Simple Words
Prefer Short, Simple Words
Use Concrete Words
Use Concrete Words
Prefer Active to Passive Verbs
Prefer Active to Passive Verbs
Prefer Active to Passive Verbs
Prefer Active to Passive Verbs
Avoid Camouflages Verbs
Avoid Camouflages Verbs
Arrange Sentences for Emphasis and Clarity
Keep Sentences Short
Ensure Modifying Words and Phrases Relate to Nouns and Pronouns
Relating Modifying Words
Relating Modifying Words
Use Words Economically
Use Words Economically
Use Words Economically
Use Words Economically
Session 6: The Fourth Stage – Revising
Session 6: The Fourth Stage – Revising
Checklist for Success
Checklist for Revising
Revising: Check the Facts
Revising: Check the Length
Revising: Check the Organizational Structure
Revising: Check the Style
Revising: Check the Spelling, Grammar, and Punctuation
Spelling Test
The Correct Spelling
Session 7: Using Headings
Session 7: Using Headings
Using Headings
Writing and Formatting Headings
Creating Headings
Session 8: Using Charts and Graphs
Session 8: Using Charts and Graphs
Types of Charts
Example of a Pie Chart
Example of a Bar Graph
Example of a Column Graph
Example of a Line Chart
Example of a Surface Chart
How and When to Use Graphics
Things to Remember About Graphics
Additional Graphics Tips
Creating Graphics
Session 9: The Proposal
Session 9: The Proposal
The Differences When Writing Proposals
Tips for Proposal Writing
Mandatory Requirements
Tips for Business Proposals
The Ten Steps of Proposal Writing
Step One: Clarify Your Objectives
Step Two: Analyze Your Audience
Step Three: Get Your Thoughts on Paper
Step Four: Group and Label Your Thoughts
Step Five: Sequence Your Thoughts
Step Six: Make an Outline
Step Seven: Write Your Draft Down
Step Eight: Edit
Step Nine: Add the Finishing Touches
Step ten: Proofread and Edit
Writing Exercise
Session 10: Persuasion
Session 10: Persuasion
The Acid Test
Steps in the Persuasion Process
Summary
Designing Your Message
Dealing with Tough Questions
Session 11: Practical Application
Session 11: Practical Application
Reviewing Your Pre-Assignment – The Facts
Reviewing Your Pre-Assignment – The Length
Reviewing Your Pre-Assignment – The Structure
Reviewing Your Pre-Assignment – The Style
Reviewing Your Pre-Assignment – The Style
Reviewing Your Pre-Assignment – The Requirements
Session 12: Giving Credit
Session 12: Giving Credit
Citing Sources
Documentation Styles
Citing Sources
Entry Components
Bibliography
Session 13: A Personal Action Plan
Session 13: A Personal Action Plan
Starting Point
Where I Want to Go
How I Will Get There
Summary
Summary
Recommended Reading List
Recommended Reading List
Post-Course Assessment
Post-Course Assessment
Course Completion
Course Completion
Step Three: Get Your Thoughts on Paper
Here are some intuitive methods:
Mind map
Brainstorming
Free writing
Sticky notes
Index cards
Here are some analytical methods:
Focusing (topics and subtopics)
Five W's (who, what, when, where, why)
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